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7 Tips for Creating an Outstanding Post-Interview Thank You Letter

July 2018-By Chelsea Derr, Apex Career Coach

Post Interview Thank You

Many job seekers don’t take the time to write a post-interview thank you letter because they don’t consider it as a best practice in the interview process. Why not? Candidates should be looking for ways to differentiate themselves from other applicants and sending a thank you note is one way to do that! Think about it. If a manager interviews two candidates that are pretty equal in experience and qualifications, and only one of them sends a follow up thank you letter, I would think that person tipped the scales in their favor of receiving the job offer.

Now that you understand the importance of including thank you notes in your interviewing best practices, here are some tips on crafting a letter and how to send it.

Be authentic and not generic
Writing a thank you note gives you the opportunity to showcase your writing skills and continue expressing your personality. Never use a generic note, as you will lose the opportunity to do so. Generic thank you notes are easy to spot and don’t add any value to your candidacy, so take the time to craft a customized letter.

Show appreciation and reiterate interest
The whole purpose of a thank you note is to express gratitude and appreciation for the interviewer’s time as well as the information they provided. You can make your “thank you” more valuable by stating why you appreciated their time. It is also important to reiterate your interest and excitement to show you are truly eager for the opportunity.

Mention specifics and key takeaways
Include a few takeaways from the interview to make it more personal. Mentioning specifics shows you were paying attention and engaged in the conversation!

Highlight qualifications
Convincing the interviewer you’re qualified for the position by sharing your relevant skills and experience, should be accomplished during the interview. However, you can re-address this in your thank you note. You also have the opportunity to communicate any qualifications you forgot to mention or maybe didn’t get a chance to elaborate on. Besides highlighting your qualifications, include any additional marketing materials that communicate your credibility (LinkedIn URL, recommendations, work samples, etc.).

Mitigate any candidate red flags
Address potential hiring concerns the manager may have about your candidacy. These “red flags” are any reasons you might not get selected for the position. You should always have a game plan, prior to the interview, for how you will overcome these concerns. State your plan in your thank you note, whether or not it was discussed during the interview.

Your work is not done when you’ve finished writing your thank you note. Like all important documents, you must proofread! Review it thoroughly to check for any errors. Use a spell check tool to help but don’t rely on that 100%. Get another set of eyes to review it too.

Timeframe and delivery method
The most important thing is not the form of the thank you note, but the speed. It’s best to send your note the day of the interview, or at the very least write it the same day while all the details are still fresh in your mind. Make sure you send it within 24 hours though. With the importance of speed in mind, emailing your thank you note is the best method to ensure it is delivered within that timeframe.

Looking for additional advice and sample thank you letters? Check out another Apex blog about this topic: Deliver a Quality Post-Interview Thank You Letter and Increase the Likelihood of Securing an Offer

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