Sr. Project Manager

Job#: 1285762

Job Description:

Senior Project Manager


Position Description

 The Senior Project Manager (PM) will lead large cross functional teams in the deployment of enterprise wide projects and programs as a member of the Enterprise Portfolio Management Office.  This individual will leverage a matrixed project team, including agile teams and interface directly with Senior Executive sponsors and customers in order to deliver business solutions within the triple constraints.  The Project Manager will lead and use the Project Management Methodology, Agile Project Standard and associated tools (ex. scope, schedule, risks, budget) to plan, manage and drive the success of multiple projects.

Position Accountabilities

·         Responsibility and Accountability for the Project: Responsible for using Apex's Project Management methods to create project plans to deliver Executive Sponsor and Customer needs within the triple constraints of scope, schedule and budget.  Fully accountable for the results of the project.  The Project Manager leads projects with passion and drive in this hands-on role.

·         Defines Project Roles and Responsibilities: Working closely with the Customer, the Project Manager is ultimately responsible for defining the objectives, structure, roles and responsibilities to ensure project team members understand what is expected of them and what they should expect from one another.

·         Performs Project Tracking:  Prepares, maintains and submits clear and concise status and stakeholder reports.  The Project Manager is accountable for discovering potential problems before they occur.  The PM applies this proactive approach in routinely tracking the project members’ progress against their project commitments.

·         Adopts Project Management Best Practices: The Project Manager is responsible for defining, teaching, and enforcing the use of good Apex project management methodologies and best practices.  They have a broad and flexible toolkit of techniques, resolving complex, interdependent activities and risks into tasks and sub-tasks that are documented, monitored and controlled.  They adapt their approach to the context and constraints of each project, knowing that no "one size" can fit all the variety of projects.  They are expected to always be improving their own and their teams' skills through lessons-learned reviews at project completion.

·         Makes Things Happen: Have the knowledge, skills and experience to be able to recognize when problems surface or potential problems are looming. The Project Manager is able to articulate problems, bring the right people together to solve problems and know when the problem has been properly addressed and closed—all this with the proper sense of urgency that the problem requires.

·         Promotes Customer Involvement: The Project Manager recognizes that project success is directly related to satisfying the customer; therefore, customer involvement is essential to ensure that the right product is built.  They communicate project status to the Sponsor and internal Customer.  No significant project status leaves the boundaries of the project team without PM approval.

·         Applies Lessons Learned From Recent Projects:  The Project Manager studies the lessons learned from prior projects and applies the most important lessons to new projects.

·         Encourages and Supports Escalations: The Project Manager communicates to all concerned parties, project milestones, status updates, as well as any existing or potential customer escalation issues.  Proactively follows escalation and change control processes.  Has overall ownership of all management reports on a given engagement. The Project Manager establishes a project culture where escalations to resolve “stagnant” problems are viewed as good business and not viewed as being personal.

·         Promotes Good Working Relationships: The Project Manager serves as a role model in promoting good working relationships across a project.  They also can serve as a mentor to less experienced Project Managers.  Project Managers should cultivate the people skills needed to develop trust and communication among all of a project's stakeholders: its sponsors, those who will make use of the project's results, those who command the resources needed, and the project team members.

·         Enforces Effective Change Control:  The Project Manager ensures that scope creep, communications, and quality are carefully negotiated and managed.

·         Drives Decision-Making to Lowest Level Possible: Project Manager drives ownership of decisions to the level where the accountability of the decision must lie.  A key result is that project members, with proper training and coaching, will almost always rise to the expectations placed on them.

·         Mentors Project Members: The Project Manager is a teacher and helps others through sharing of knowledge and skills at all levels of the organization.  They are expected to also teach other PM’s, project sponsors/customers, and project team members about best practices in portfolio, Project and project management.

·         Consensus and Contingency: The Project Manager routinely engages in building consensus, developing contingency planning and providing recommended solutions.

·         Maintain detailed records: The Project Manager should maintain documents of the life of a project and share information, as necessary, with the team and management.

·         Manages to Project Priorities: The Project Manager maintains their focus on the top priorities for their projects and can shift directions as required to address unexpected changes.  

·         Provides staff leadership: The Project Manager should provide leadership to staff for the assigned area of responsibility ensuring the employment of qualified staff establishes clear performance objectives and regularly monitors results to expectations.

·         Coaches and Develops:  The Project Manager should provide an environment where teammates can grow professionally, where feedback is regularly provided and where performance is recognized, rewarded and/or improved in a timely, thoughtful and impactful manner.

Organizational Relationship

 This position reports to a Program Manager within the Portfolio Management Office within Enterprise Operations.

Position Qualifications

Education & Experience

·         A minimum Bachelor Degree, 10+ years of project and Project management experience with business and technology related projects – preferably from a financial services or corporate environment

·         PMP certification preferred or equivalent experience

·         Certified Scrum Master

Knowledge & Skills

·         Expert knowledge of PMI and PM best practices

·         Portfolio and Resource Management knowledge

·         Skilled in various project delivery methodologies (waterfall, agile, kanban, hybrid)

·         Self-motivated, quick and assertive

·         Extremely detailed oriented and organized

·         Exceptional time management skills

·         Excellent written communication and verbal presentation skills

·         Cool, calm, collected and collaborative.  Works well under pressure and comfortable with change and complexity in dynamic environments. Can shift between the "big picture" and the small-but-crucial details, knowing when to concentrate on each.

·         Ability to develop detailed project plans and schedules to manage individual deadlines and goals

·         Deep knowledge of project and quality metrics, including gathering, reporting and trend analysis

·         Ability to identify issues and problems, generate options and choose appropriate alternatives using basic root cause analysis.

·         Manage project scope by assessing requirement changes, determining and conveying impact on budget, time and risk.

·         Manage client expectations, anticipates operational and tactical risks and tracks them. Clarify, identify, and track requirements and issues, remove barriers, resolve minor project issues and escalate to immediate manager where required

·         Proficient in MS Office applications, MS Project, VISIO

·         Stays abreast of current industry trends and new technology through professional associations, trade journals, networking, and associated training and seminars

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or 844-463-6178.

Employee Type:

Ruther Glen, VA, US

Job Type:
PMO and Business Operations

Date Posted:
August 5, 2022