Administrative Representative

Job#: 1349595

Job Description:

Position Information:

The Administrative Representative performs special and complex administrative and clerical skill functions and other duties as assigned.

Responsibilities:

• Perform assignments using office procedures of considerable complexity
• Compose correspondence
• Create spreadsheets including the use of functions and formulas
• Exercise independent judgment in controlling office routines
• Adapt guidelines, precedents and practices to changing situations
• Ensure timeliness of work products
• Process Company documentation with accuracy and prepare routine accounting journal entries according to supervisor’s directions
• Receive and complete transactions with the public, employees, vendors, suppliers or contractors by telephone or in person
• Apply relatively complex bookkeeping and/or record-keeping principles in the maintenance of data and completion of records and reports
• Specialize in operations of considerable complexity utilizing mainframe and web-based systems
• Complete complex tasks which include preparation of invoices, payment authorizations, data compilation, spreadsheet analysis and graph preparation
• May direct the work of other employees
• Perform various equivalent functions of the lower classifications
• Promote good internal/external customer relations
• Facilitate work in progress among various departments
• Perform other duties as assigned
• Regular and predictable attendance is a condition of employment and is an essential function of the job

Minimum Qualifications:

This position requires a minimum of two years of equivalent work experience.

This position must have a knowledge of complex administrative and clerical procedures requiring sound judgment and initiative regarding actions to be taken; standard office and desktop equipment; standard word processing, spreadsheet and other applications and web-based systems, such as Oracle EBS and AdobeSign and as needed according to department.

This position must possess strong interpersonal skills and the ability to communicate effectively with internal and external customers. This position must also have the ability to work independently with minimal supervision and be able to prioritize workload, have a thorough knowledge of other Southwest Gas departments, plus job knowledge of department-applicable practices and procedures and must possess problem-solving skills.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.