Office Manager

Job#: 1398

Job Description:

Office Manager
The position:
Apex Systems is seeking for an Office Manager in Guadalajara. The Office Manager is responsible for overall front office activities, executive assistance, vendor relationships, purchasing requests and facilities management for our Guadalajara site. Collaborating across departments, Company leaders, Budget management, and promoting our company culture is a typical day for this role.
This role is an exciting and fun opportunity to promote our culture, organize social events, be at the frontline for our employees to provide best-in-class facilities and perks. The ideal candidate is a self-starter, social, proactive, and fun person who feels comfortable working autonomously and with a team.
  • Oversee and manage the workspace, including maintenance, ticketing system, improvements, and workplace services.
  • Partner with cross-functional teams to enhance workplace space utilization, experience, efficiency & productivity.
  • Ensures that facilities are a safe, ergonomic, and healthy place to work.
  • Effectively manage day-to-day communication with the property manager and ensure ongoing follow-up to resolve any property management requirements.
  • Handle & manage the relationship with external vendors while coordinating and overseeing office improvement projects.
  • Service level agreements and performance reviews to optimize workplace services (e.g., cleaning, maintenance contractors, HVAC, etc.)
  • Manage and optimize office services’ spending, cost control and expense reporting.
  • Negotiates the purchase of office supplies, equipment, etc., for the entire staff in accordance with company purchasing policies and set budget.
  • Organize company, fun and community events, client visits, and other engagement activities.
  • Support Sr. VP and Managing Director as executive assistant for agenda management, travel, expense, meetings, etc.
  • Develop and Manage office policies and procedures.

  • 4+ years of experience working in facilities.
  • 2+ years of experience as executive assistant.
  • Social personality with great communication skill and English fluency (both written and verbal).
  • Proactive and problem solver.
  • Experience in vendor and budget management.
  • Great time management and prioritization skills.
  • Solid experience with MS Office tools: Outlook, Word, Excel, PowerPoint, and Teams.
  • Ability to work in multiple tasks simultaneously, track status and anticipate blockers and risks.
  • Car owner
We offer:
  • Competitive salary (above industry)
  • Private medical insurance, 30 days Christmas bonus, food vouchers, gas vouchers, among many other above the law benefits.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including Great Place to Work® and Great Place for Women to Work® in Mexico.

Employee Type:

Guadalajara, JA, MX

Job Type:
Mexico Delivery Center

Date Posted:
May 13, 2024