Jr. Action Officer

Job#: 2002209

Job Description:

Apex Systems is seeking Executive Administrators/Action officers ranging in skill-level from 6-10+ years of start up commercial or government agency experience. Ideal candidates will have strong detail, organizational, and communication skills in order to help improve business processes as you track and manage professional contacts for the team and prioritize and draft internal and external correspondence in accordance with the broader team to serve the Agency’s Mission. For immediate consideration, please send your resume to [email protected].


Job Title: Executive Administrator

Location: Arlington, VA

Contract: 6 months to perm

Schedule: M-F (2 days in office)

Education: Bachelors Degree required.

Clearance: Active Secret

Pay: $45-$50/hr. depending on experience


Job Description:

*Prepare and provide weekly status updates and ensure data files are uploaded, named, and stored.

*Plan and manage logistics, costs, and agenda for quarterly meetings to review portfolio/performance for optimal team impact.

*Travel - Use the Defense Travel System (DTS) to book and modify frequent travel / coordinate travel arrangements, including booking flights, accommodation and ground transportation as required (within tight deadlines to enable a seamless travel experience); Submit and reconcile expenses.

*Manage and maintain digital record keeping, including event documents (contacts, agendas, and prepare and update briefings, documents, letters, emails, and presentations, as well as copy and distribute documents as requested.

*Maintain document management systems and databases.

*Prioritize correspondence based on urgency and importance


Required Qualifications:

*5+ years of experience as an EA or Action Officer or Coordinator

*2+ years of experience as an EA supporting C-suite/corporate, SES, Agency Leadership Team

*2+ years of commercial experience in (or at ARPA-E, AFWRX, DIU, NavalX or other Government Agencies that interface daily with) the startup and the venture community accelerating commercialization of advanced dual-use technology

*Ability to perform tasks with high degree of accuracy and efficiency with meticulous attention to detail and follow-through, and a strong service orientation in responding to customer needs

*Excellent oral and written communication skills and the ability to exercise judgment in managing confidential or sensitive information

*Secret clearance

*Bachelor’s degree









EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Employee Type:

Mclean, VA, US

Job Type:

Date Posted:
October 31, 2023