Project Coordinator

Job#: 2012808

Job Description:

**If you are interested, please send your resume to Jordan at [email protected]**


Job description: Project Coordinator

Work week: Monday – Friday (excluding city holidays)

Work Hours: 7:45am to 4:30pm (Overtime Not Authorized)

Job Summary

Under general supervision, is responsible for assisting the PM and Client Services primarily with the PC lifecycle replacement project.  This will include meeting deadlines, developing, and maintaining deployment schedules, identifying software requirements on targeted replacement devices, status updates, driving projects, a good understanding of what needs to be done to be proactive. Exercises no supervision.


Essential Job Functions

  • Onsite information gathering for IT assets.
  • Identify software and validate licenses
  • Working with departmental staff to coordinate equipment deployment times.
  • Documenting assets, their locations and other pertinent information as needed.
  • Following up with departments to complete asset documentation.
  • Working directly with the client and third-party Project Lead & Project Manager to coordinate departmental install activities.
  • Documenting of meetings, conversations, and dissemination of meeting minutes.
  • Recording of action items and follow up on status.
  • Coordination of meetings with vendors and key IT stakeholders.
  • Work with customers to schedule deployments
  • Performs related duties and fulfills responsibilities as required.


Job Requirements, Knowledge, Skills, and Abilities

  • Strong skills in:
    • Working with customers
    • Scheduling lifecycle deployments
    • Communication skills
    • Scan network and validate customer hardware & software
    • Validate software licenses
    • Work with customers to update software licensing
    • Establish/maintain lifecycle deployment plan
  • Ability to:
    • Listen and document meetings and agreed upon work
    • Ensure processes are being followed
    • Escalate issues to leadership
    • Resolve customer issues
    • Maintaining schedules
  • Understanding of:
    • Project Management process
    • Gantt Charts
    • Calendaring
    • Scheduling
    • Hardware configurations
      • Dell hardware
      • Apple hardware
      • Accessories and set up of equipment
    • Remedy


Physical Requirements

Physical requirements include frequently lifting/carrying up to 50 pounds; visual acuity, speech, and hearing; hand and eye coordination and manual dexterity necessary to operate basic office equipment. Subject to walking, standing, sitting, reaching, and crouching to perform essential functions. Working conditions are primarily inside an office environment.









EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Employee Type:

San Antonio, TX, US

Job Type:

Date Posted:
February 9, 2024