Executive Assistant

Job#: 2013917

Job Description:

Apex Systems is seeking an Executive Support Specialist experienced within Defense Intelligence or the IC. This role provides a full range of administrative support requirements for a defense intelligence customer in Science and Technology. Must be able to work in a high-operational tempo environment and able to work independently. If interested, please send a follow-up email to [email protected] with your resume and the best time for us to chat 

Location: Bethesda, MD


  • Assist in composing non-technical correspondence to include endorsements, requests for data, briefings, rosters or reports
  • Manage senior leadership calendars; coordinates with external offices, as needed, in support of high-level meetings
  • Screen incoming correspondence and determines appropriate actions
  • Maintain an appointment calendar and facilitates coordination for leadership to attend meetings and other functions
  • Review outgoing correspondence and reports, ensuring proper formats and correct grammatical content are used, and ascertaining that all necessary coordination has been completed
  • Assist in creation of government travel orders as required
  • Assist in monitoring and tracking official travel for assigned personnel
  • Assist in monitoring and tracking of assigned taskings, ensuring proper distribution, notification, coordination, and submission
  • Follow records management instructions and guidelines to assist in ensuring procedures are followed for the proper maintenance, storage and destruction of all types of records and correspondence
  • Assist division and branch leadership with travel procedures, to include coordination and creation of travel orders in the Defense Travel System
  • Assist in filing/saving official records to the central filing system (hard and soft) and for reviewing documents for destruction or retirement
  • May require Special Access Program (SAP) access


  • Minimum of 5 years of experience in a senior EA position supporting DoD or the Intelligence Community
  • Top Secret clearance with SCI eligibility; requires a current Counterintelligence polygraph or ability to pass a Counterintelligence polygraph upon hire
  • Bachelor’s degree in human resources and/or administration
  • Knowledge in time keeping tasks and travel order processing procedures
  • Proficient using MS Office Suite of applications (e.g., MS Word, Excel, PowerPoint, MS Project and Microsoft Access (database))
  • Knowledge in the preparation, crafting, and editing of executive-level and technical correspondence, summaries, guidance, and other documents
  • Possess strong verbal and written communication skills









EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Employee Type:

Havre De Grace, MD, US

Job Type:

Date Posted:
February 5, 2024