Job#: 3036957

Job Description:

Job Title: Project Coordinator (Records & Data Prep)

Location: Remote (Charlotte, NC preferred / Minneapolis, MN considered)

Contract Length: 12 months

Pay Rate: $45/hr - $49/hr

Note: We are unable to consider C2C or third-party submissions.

We are seeking a detail-oriented Project Coordinator to support a large-scale HR records initiative. This role will play a part in preparing and organizing high volumes of data for future automation into a Document Management System. In this assignment, you may participate in initiatives and identify opportunities for process improvements, review and analyze assignments, and present recommendations for resolving situations while developing an understanding of function, policies, procedures, and compliance requirements.

• Stage and organize large volumes of files within shared drives for system ingestion.
• Ensure files and folder structures align with defined formatting and organizational standards.
• Support the preparation of data for automation into document management systems.
• Provide hands-on support and guidance to users.
• Analyze file repositories, such as SharePoint and network drives, and improve organization.
• Collaborate with project teams and other records coordinators.
• Maintain strict data accuracy and confidentiality for sensitive HR records.
• Manage multiple workstreams in a fast-paced, high-volume environment.

• 2+ years of Business Execution, coordination, or project support experience.
• Strong organizational skills with the ability to manage large volumes of data and files.
• High attention to detail and ability to work with confidential or sensitive information.

• Experience with records management or document management processes.
• Experience with SharePoint, shared drives, or file repository analysis.
• Proficiency with Excel, including pivot tables and Power Query, and reporting tools like Power BI.
• Exposure to scripting or automation, such as PowerShell or Python.
• A strong customer service mindset with the ability to guide and support end users.

This is a virtual role, with a preference for candidates in Charlotte, NC, and consideration for those in Minneapolis, MN. The position offers flexible work hours, including coordination across multiple time zones, and follows a standard schedule of 8 hours per day.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.