PRIVACY POLICY

YOUR PRIVACY IS IMPORTANT TO US

This Privacy Policy covers:Apex Systems (“the Company”, “we”, “our” or “us”) is committed to protecting the privacy and security of your personal information. This Privacy Policy describes how the Company may collect, use, and disclose personal information (information that can be linked to an identified or identifiable person) in connection with our websites. This Privacy Policy also tells you about your rights and choices with respect to your personal information, and how you can reach us to get answers to your questions. 

1.         Information We Collect About You

2.         How We Collect Your Personal Information

3.         How We Use Your Personal Information

4.         Sharing Your Personal Information

5.         Data Security

6.         Data Retention

7.         Your Rights in Relation to Your Personal Information

8.         Other Important Information

9.         California Information Sharing Disclosure

10.       Contact Us

 

1. Information We Collect About You

We collect, maintain, and use different types of personal information in the context of our relationship or potential relationship with you. The following provides examples of the type of information that we collect from you and how we use the information.

 

Context

Categories of Information

Primary Purpose for Collection and Use of Information

Contact Information

We collect items such as name, title, work and/or personal email address, and telephone numbers (including your mobile number).

We have a legitimate interest in communicating with our clients concerning normal business administration such as projects, services, and billing, and to communicate with applicants and potential applicants regarding general questions and the application process, including reminders about interviews and documentation we may need to collect.

Client Information

We collect the name, and contact information, of our clients and their employees with whom we may interact. 

We have a legitimate interest in contacting our clients and communicating with them concerning normal business administration such as projects, services, and billing.

Cookies and First Party Tracking

We use cookies and clear GIFs. “Cookies” are small pieces of information that a website sends to a computer’s hard drive while a web site is viewed.

We have a legitimate interest in making our website operate efficiently.

Cookies and Third Party Tracking

We may participate in behavior- based advertising, this means that a third party uses technology (e.g., a cookie) to collect information about your use of our website so that they can provide advertising about products and services tailored to your interests on our website, or on other websites.

We have a legitimate interest in engaging in behavior-based advertising.

Email Interconnectivity

If you receive email from us, we use certain tools to capture data related to when you open or interact with our messages.

We have a legitimate interest in understanding how you interact with our communications to you.

Feedback/Support

If you provide us feedback or contact us for support we will collect your name and e-mail address, as well as any other content that you send to us, in order to reply.

We have a legitimate interest in receiving, and acting upon, your feedback or issues.

Mailing List

When you sign up for one of our mailing lists we collect your name, email address or postal address.

We disclose information about our services with individuals that consent to receive such information. We also have a legitimate interest in sharing information about our services.

Social Media Information

We may collect, as a result of using third party social media plugins, widgets, or other tools, information related to your social media usage as it relates to our websites.

We have a legitimate interest in sharing our social media pages with you.  

Website interactions

We use technology to monitor how you interact with our website. This may include which links you click on, or information that you type into our online forms. This may also include information about your device or browser.

We have a legitimate interest in understanding how you interact with our website to better improve it. We also have a legitimate interest in detecting and preventing fraud.

Web logs

We collect information, including your browser type, operating system, Internet Protocol (IP) address (a number that is automatically assigned to a computer when the Internet is used), domain name, click-activity, referring website, and/or a date/time stamp for visitors.

We have a legitimate interest in monitoring our networks and the visitors to our websites.

 

 

2. How We Collect Your Personal Information

In addition to the information that we collect from you directly, we may also receive information about you from other sources, including third parties, business partners, our affiliates, online job sites, or other publicly available sources. Although the table above describes our primary purpose in collecting your information, in many situations we have more than one purpose. As a result, our collection and processing of your information may be based in different contexts upon your consent, our need to perform a contract, our obligations under law, and/or our general interest in conducting our business.

3. How We Use Your Personal Information

In addition to the purposes and uses described above, we use your personal information for the following purposes:

  • To provide services to your business or employer;
  • To conduct analytics;
  • To respond to inquiries related to support, employment opportunities, or other requests;
  • To send marketing and promotional materials, including information relating to our services;
  • To comply with laws or regulations to which the Company is subject;
  • To comply with our contractual obligations;
  • To detect and prevent fraud or crime;
  • To enforce, exercise, or defend legal claims;
  • To investigate potential misconduct; and
  • For internal administrative purposes, as well as to manage our relationships.

Although the sections above describe our primary purpose in collecting your information, in many situations we have more than one purpose. Our collection and processing of your information is based in different contexts upon your consent, our need to perform a contract, our obligations under law, and/or our general interest in conducting our business. Note that this Privacy Policy may be updated to notify you of additional purposes for which we process your personal information.

4. Sharing Your Personal Information

In addition to the specific situations discussed elsewhere in this policy, we may disclose your personal information in the following situations:

  • Affiliates and Business Transfers. We may disclose information with our corporate affiliates (e.g., parent company, sister companies, subsidiaries, joint ventures, or other companies under common control) in the course of our normal business operations. If another company acquires, or plans to acquire, any part of our company, business, or our assets, we will also disclose information to that company, including at the negotiation stage.
  • Legal or Regulatory Requests and Investigations. We may disclose information in response to subpoenas, warrants, or court orders, or in connection with any legal process, or to comply with relevant laws or regulations. We may also need to disclose your personal information with tax authorities, courts, regulators, the police and other governmental authorities where we are required or permitted to do so by law. We may also disclose your information in order to establish or exercise our rights, to defend against a legal claim, to investigate, prevent, or take action regarding possible illegal activities, suspected fraud, safety of person or property, or a violation of our policies.
  • Other Disclosures with Your Consent. We may ask to disclose your information with other unaffiliated third parties who are not described elsewhere in this Privacy Policy.
  • Service Providers. We may disclose your information with service providers. Among other things, service providers may help us to administer our website, provide technical support, and assist in the fulfillment of services.

5. Data Security

We maintain reasonable physical, technical and procedural safeguards that are appropriate to the sensitivity of the personal information in question. These safeguards are designed to help protect your personal information against loss, unauthorized access or disclosure, modification, or destruction. While we use reasonable efforts to protect your personal information, we cannot guarantee the security of your personal information. In the event that we are required by law to inform you of any privacy or security event relating to your personal information we may notify you electronically, in writing, or by telephone, if permitted to do so by law.

6. Data Retention

How long we retain your personal information depends on the context in which, and purposes for which, we collected it. We generally retain Personal Information for as long as necessary for achieving the purposes for which it was collected or processed, unless a different retention period is required by applicable law.

7. Your Rights in Relation to Your Personal Information

Depending on your location, you may have the following rights with regard to your personal information:

  • Notification of Employment Opportunities. You may choose to provide us with your email address for the purpose of allowing us to send employment or candidate opportunities to you. You can stop receiving these emails by following the unsubscribe instructions in e-mails that you receive. If you decide not to receive these emails, we may still send you service related communications.
  • Request access to your personal information. If required by law, upon request, we will grant you reasonable access to the personal information that we have about you. There may be instances where applicable law or regulatory requirements allow or require us to refuse to provide some or all of the personal information we hold about you.
  • Request correction or deletion of your personal information. You may request that we correct your personal information that is inaccurate or incomplete or delete your personal information. There may be instances where applicable law or regulatory requirements allow or require us to refuse a deletion request. For example, we may keep your personal information as needed to comply with our legal obligations, resolve disputes, and/or enforce any of our agreements.
  • Revocation Of Consent.  If you revoke your consent for the processing of personal information then we may no longer be able to provide you services. In some cases, we may limit or deny your request to revoke consent if the law permits or requires us to do so, or if we are unable to adequately verify your identity. You may revoke consent to processing (where such processing is based upon consent) by contacting us at the address described below.
  • Portability. You may have a right to ask us to provide your personal information to a third party.
  • Online Tracking. We do not currently recognize automated browser signals regarding tracking mechanisms, which may include “Do Not Track” instructions.
  • SMS/Text Messages. If you provide us a mobile phone number, you will receive a single text message from us to confirm your enrollment in SMS/text messaging. You will not be enrolled to receive SMS unless you confirm. By consenting, you certify, warrant and represent that the telephone number you provided to us is your contact number and understand that consent is not a condition to apply for a job. Text messages will be sent to notify you of a position or keep you updated on activities relevant to your application process, which may include reminders.  You can opt out of SMS or text messages by sending ‘STOP’, ‘END’, ‘CANCEL’, ‘UNSUBSCRIBE’, or ‘QUIT’ to the number you receive the message from.  Once you confirm, you will receive a ‘STOP’ confirmation reply.  You agree that SMS or text messages may be delivered using an automatic texting system. As always, message and data rates may apply for any SMS or text messages sent to you from us. We do not claim or guarantee availability or performance of the SMS service, including liability for transmission delays or message failures.

If you would like to exercise any of the above rights (to the extent these rights are provided to you by law), you may:

1.   Call us at 1-800-536-1390; or

2.   In the U.S., submit your request online HERE.

3.   Outside of the U.S., submit your request online HERE.

Note that, as required by law, we may require you to prove your identity. We may conduct an identity verification by phone call, email, online portal, or in person. Depending on your request, we will ask for information such as your name, title, phone number, email address, or recent job information.

In some circumstances, you may designate an authorized agent to submit requests to exercise certain privacy rights on your behalf. We will require verification that you provided the authorized agent permission to make a request on your behalf, as well as verification of your own identity.

8. Other Important Information

The following additional information relates to our privacy practices:

  • Transmission Of Information To Other Countries. As a multi-national company we transmit information between and among our affiliates.  As a result your information may be processed in a foreign country where privacy laws may be less stringent than the laws in your country.  Nonetheless, where possible we take steps to treat personal information using the same privacy principles that apply pursuant to the law of the country in which we first received your information. Specifically, we use European Union Model Clauses (“Model Clauses”) also known as Standard Contractual Clauses, to meet the adequacy and security requirements for data transferred from the EEA, Switzerland and the UK and for other international transfers of personal information as relevantBy submitting your personal information to us you agree to the transfer, storage and processing of your information in a country other than your country of residence including, but not necessarily limited to, the United States.  If you would like more information concerning our attempts to apply the privacy principles applicable in one jurisdiction to data when it goes to another jurisdiction you can contact us using the contact information below.
  • Third Party Applications/Websites.  We have no control over the privacy practices of websites or applications that we do not own.
  • Changes To This Privacy Policy. We may change our privacy policy and practices over time. To the extent that our policy changes in a material way, the policy that was in place at the time that you submitted personal information to us will generally govern that information unless we receive your consent to the new privacy policy. Our privacy policy includes an “effective” and “last updated” date. The effective date refers to the date that the current version took effect. The last updated date refers to the date that the current version was last substantively modified.
  • Minors. This site is not intended for use by children under the age of 13, and we do not knowingly collect or use any personal information from such children.

9. Information for California Residents. 

California law indicates that organizations should disclose whether certain categories of information are collected, “sold” or transferred for an organization’s “business purpose” (as those terms are defined under California law). You can find a list of the categories of information that we collect and disclose below. Please note that because this list is comprehensive it may refer to types of information that we disclose about people other than yourself. We do not discriminate against California residents who exercise any of their rights described in this Privacy Policy. We do not “sell” your personal information. Please note that because this list is comprehensive, it may refer to types of information that we collect and disclose about people other than yourself.

Categories of Personal Information We Collect

To Whom We Disclose Personal Information for a Business Purpose

Identifiers – this may include real name, alias, unique personal identifier, online identifier, email address, account name, or other similar identifiers.

  • Affiliates or subsidiaries
  • Business partners
  • Data analytics providers
  • Internet service providers
  • Operating systems and platforms
  • Other Service Providers
  • Government entities, as may be required to comply with law or prevent illegal activity

Internet or other electronic network activity information – this may include browsing history, search history, geolocation data, and information regarding an individual’s interaction with an internet website, application, or advertisement.

  • Affiliates or subsidiaries
  • Business partners
  • Data analytics providers
  • Internet service providers
  • Operating systems and platforms
  • Social networks
  • Other Service Providers
  • Government entities, as may be required to comply with law or prevent illegal activity
Professional or employment-related information
  • Affiliates or subsidiaries
  • Business partners and clients
  • Data analytics providers
  • Internet service providers
  • Operating systems and platforms
  • Professional services organizations, this may include auditors and law firms
  • Other Service Providers
  • Government entities, as may be required to comply with law or prevent illegal activity


10. Contact Information.  If you have any questions about this Privacy Policy, please us contact us at MyPrivacy@apexsystems.com.  If you are a resident of the UK or the European Union, please contact us at MyPrivacyGDPR@apexsystems.com

If you are not satisfied with our response, and are in the European Union, you may have a right to lodge a complaint with your local supervisory authority.

Effective Date. This policy is effective as of December 31, 2019

Last Revised: April 21, 2022