Job#: 3037965

Job Description:

Apex Systems is a world class technology services business that incorporates industry or insights and experience to deliver solutions that fulfill our clients’ digital visions.

Apex has an opportunity for an Executive Search Recruitment Coordinator. For applicants who are interested in this opportunity, send your updated resume to [email protected].

Here are the details:

Position: Executive Search Recruitment Coordinator

Location: Acton, MA, Hybrid

Project Duration: 5 months

Rate: Negotiable Based on Experience

JOB DESCRIPTION

We are seeking a highly organized, detail-oriented Recruitment Coordinator to support a fast-paced Executive Search team. This individual will be responsible for managing interview logistics, delivering a best-in-class candidate experience, and ensuring smooth coordination across stakeholders.

Responsibilities: 

Interview Coordination & Scheduling

·        Coordinate complex interview schedules across multiple time zones and stakeholders

·        Manage high-volume scheduling (phone screens, panel interviews, executive interviews)

·        Ensure seamless communication between candidates, recruiters, and hiring managers

·        Handle last-minute changes with professionalism and efficiency

Candidate Experience

·        Serve as the primary point of contact for candidates throughout the interview process

·        Provide timely updates, confirmations, and follow-ups

·        Ensure a consistent, high-touch, and positive candidate experience

·        Welcome candidates onsite in Acton, guide them on a tour of the building, and introduce them to the interviewers (ELT). 

Stakeholder Management

·        Partner with recruiters, hiring managers, and executives to align on scheduling priorities

·        Maintain strong internal relationships and respond quickly to requests

·        Manage expectations and resolve scheduling conflicts

Process & Operations

·        Track candidate activity and ensure CRM/ATS accuracy

·        Maintain interview calendars and documentation

·        Identify opportunities to improve coordination processes and workflows

·        Administrative talks include proofreading documents, updating reports, and creating PowerPoint presentations.

·        Support onboarding logistics as needed

Required Qualifications: 

·        Bachelor’s degree required.

·        1–3 years of experience in recruiting coordination, HR, or administrative support

·        Strong organizational and time management skills

·        Excellent written and verbal communication

·        Ability to manage multiple priorities in a fast-paced environment

·        High attention to detail and accuracy

Preferred Qualifications:

·        Experience in a high-growth tech, startup, or corporate recruiting environment

·        Familiarity with ATS systems (e.g., Greenhouse, Lever, Workday)

·        Experience supporting executive-level recruiting processes

·        Proven ability to handle confidential information with professionalism

·        Executive search environments (higher-touch, White-glove candidate mgmt)

Skills and Competencies:  

·        Execution Excellence – delivers flawlessly under pressure

·        Communication – clear, professional, and candidate-centric

·        Problem-Solving – proactive, solutions-oriented mindset

·        Stakeholder Management – builds strong internal relationships

·        Adaptability – thrives in ambiguity and changing priorities 

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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