Job#: 3039239

Job Description:

Location: Remote, California

COMPENSATION: $49 - $59 HOURLY

The project coordinator is responsible for managing administrative aspects of client and company projects. This role involves tracking and monitoring project progress against deadlines and client needs, assisting in scheduling and logistical coordination, and communicating frequently with team members and management.

• Manage day-to-day project communications across active annotation tasks.
• Track deliverables, throughput, and audit coverage targets per task and per language.
• Monitor project quality patterns such as failed submissions, low-rating trends, and language-specific blockers.
• Prepare agendas, take notes, and follow up on action items for weekly vendor syncs.
• Maintain the project queue tracker with current status, priority, and ownership.
• Manage the task pipeline, including assignment, prioritization, and status tracking.
• Flag bottlenecks, tooling issues, and blocked tasks to relevant stakeholders.
• Triage incoming task requests, validating scope, volume, and feasibility before commitment.
• Pull and organize data for weekly and monthly quality reporting.
• Prepare project quality insights for cross-functional stakeholders.
• Support ad hoc data pulls and analysis as needed.

• Extensive experience in program coordination, project management, or operations, preferably in localization or technology.
• Strong organizational skills, with the ability to manage 5–8 concurrent workstreams.
• Excellent written communication skills, with the ability to be clear, concise, and document processes for asynchronous audiences.
• Experience coordinating with external vendors or partners across different time zones.
• Comfort with ambiguity and the ability to adapt quickly to new tools and workflows.

• Familiarity with localization workflows, annotation or labeling pipelines, or quality assurance programs.
• Experience with multilingual content or language services.
• Exposure to ASR, audio/video annotation, or AI/ML evaluation workflows.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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