Job#: 3041758

Job Description:

HR Operations Advisor

Apex Systems is a global IT services provider, and our staffing practice has an opening for an HR Operations Advisor supporting a multinational technology corporation.

Client: Multinational technology corporation.

Terms: 11‑month contract with potential extension (up to 18 months)

Location: Hybrid in Vancouver, BC (3 days per week in the downtown office)

Application Process: Please apply directly through the platform where you are viewing this posting. If you experience technical issues submitting your resume, email a Word version to Ty at [email protected] and reference HR Operations Advisor.

Job Description

The HR Operations Advisor supports HR processes across the employee lifecycle, including onboarding, reporting, compliance, and administrative program delivery. The role partners with HR Generalists and cross‑functional teams (immigration, legal, consulting, onboarding) to ensure smooth execution of HR operations at scale.

This position also supports a rotational program for international university hires based in Canada, overseeing onboarding tasks, operational reporting, and coordination across HR cycles. Strong organization, data accuracy, and comfort working within established HR infrastructure are essential.

Responsibilities

·        Partner with HR Generalists and leadership to support HR operations and employee experience.

·        Manage HR inboxes, triage inquiries, and direct employees to the correct resources.

·        Execute HR processes with minimal supervision.

·        Enter, validate, and analyze data in Excel (VLOOKUP, PivotTables) and build slide‑based reporting.

·        Use AI tools to summarize data and accelerate reporting.

·        Support HR programs through clear communication, documentation, and regular reporting.

·        Perform administrative tasks including document preparation, data entry, and invoice processing.

Education & Experience

·        Bachelor’s degree in HR, business, or a related field (or equivalent experience).

·        1–2 years of experience in HR operations, administration, or business support (internships/co‑ops count).

Qualifications

·        Strong written and verbal communication skills.

·        Proactive, self‑driven approach with consistent on‑time delivery.

·        Ability to collaborate with cross‑functional teams.

·        Understanding of HR programs, policies, and procedures.

·        Sound judgment and discretion with sensitive information.

·        Proficiency with Excel (VLOOKUP, PivotTables), HR systems, and Microsoft Office.

·        Comfort using AI tools for reporting and analysis.

Top 3 Must-Have Skills

1.                  Data Analysis (1-2 years)

2.                  Reporting(1-2 years)

3.                  AI Prompt Proficiency (1-2 years)

Typical Day

·        Support data management for HR programs (onboarding, policy rollouts, Canada‑wide initiatives).

·        Manage monthly HR reporting and analytics for compliance and decision‑making.

·        Handle immigration‑related inquiries and route them appropriately.

·        Oversee HR program budgets and maintain distribution lists.

·        Coordinate HR program cycles and maintain HR systems and documentation.

·        Work closely with HR Generalists, leadership teams, and program committees.

Interview Process

·        One round with sponsor and FTEs.

·        Candidates must complete a take‑home assessment prior to the interview..

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex Benefits Overview: In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.