Job#: 3042693

Job Description:

Executive Assistant (Contract)

Location: Canada (Remote) 

Duration: 11 months (Part Time) 

Work Authorization: Canadian Residency / Work Permit Required (no sponsorship available)

Description

Our client is looking for an Executive Assistant who can help further their mission and support the culture they've built. This position as an Executive Assistant (f/m/d) will directly support the Head of Product Management. The focus will be on providing comprehensive administrative and managerial support. You will play a crucial role in ensuring smooth operations, effective communication, and efficient decision-making. This is a position that requires high confidentiality and top-notch communication skills, along with being a highly organized, detail-oriented individual with exceptional multi-tasking abilities.

You will be a key success enabler and backbone to ensure a smooth and outcome-driven working environment for the leader and team you support. You will work closely with other executive assistants, senior leaders, product teams, and various other key stakeholders.

Our client is looking for a committed and passionate colleague (f/m/d) to support their team with a strong focus on the following activities:

What you'll do

• Executive's day-to-day calendar management: manage incoming meeting requests, schedule meetings with internal and external participation in close alignment with other executive assistants; monitor responses from participants; resolve meeting conflicts
• Assist your leader with time management
• Domestic and international business trip arrangements including flight, hotel, and transfer bookings, reservations, etc.; secure visas for travel if needed
• Manage logistics for meetings, including coordination of team meetings and external events
• Book meeting rooms, research external venues as needed
• General administrative tasks, such as purchasing, expense management, etc.
• Admin support for new starters into the team to include ordering of equipment
• Manage workflow items such as time-off requests, purchase orders, distribution lists, etc.
• Coordinate and oversee special projects, ensuring their timely completion and successful outcomes

What you bring

• Fluent in business English
• 5+ years relevant working experience, ideally as an EA in a fast-paced environment
• Strong organizational, time management, and problem-solving skills
• Exemplary communication (written and verbal), teamwork, and coordination skills
• Reliable and trustworthy work attitude of high integrity, especially when handling confidential information
• Ability to work independently, proactively, and as a team player, being a "roll up your sleeves" contributor
• Good knowledge of communication and presentation tools (Microsoft Teams, Outlook, PowerPoint, Word, etc.)
• Experience working in a global organization and coordinating across multiple time zones preferred

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex Benefits Overview: In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.