Job#: 3038561

Job Description:

Description:

Position Summary

The Expense Management Representative reports to the Expense Management Manager and plays a key role in supporting the organization’s Procure-to-Pay (P2P) process through the accurate and timely processing of accounts payable invoices within the Oracle ERP environment and administration of the corporate card program. This position is responsible for reviewing supporting documentation, resolving discrepancies, providing internal customer support, and ensuring compliance with company purchasing policies, payment controls, and financial procedures. The role partners closely with team members and management to support special projects, process improvements, and month-end close activities in a fast-paced environment focused on operational excellence and continuous improvement. The ideal candidate is detail-oriented, analytical, and customer-focused, with experience in high-volume invoice processing, a strong understanding of accounts payable and purchasing workflows, and the ability to communicate effectively to resolve invoice, payment, and accounts payable process inquiries.

Key Responsibilities

1. Process high-volume supplier invoices accurately and timely within Oracle ERP systems in support of Procure-to-Pay (P2P) operations
2. Review invoices and expense reports for proper approvals, supporting documentation, purchase order matching, coding accuracy, and policy compliance
3. Apply Procure-to-Pay (P2P) policies and payment controls, including PO requirements, receipt verification, and adherence to financial procedures
4. Identify, research, and resolve invoice, expense, and payment discrepancies, including pricing, quantity, tax and service date variances
5. Respond to employee, supplier, and business partner inquiries and resolve invoice, expense, corporate card, and payment issues
6. Administer corporate card activities, including new applications, limit changes, suspensions, and cancellations
7. Support special projects, process improvements, audit requests, and other department initiatives that enhance efficiency, accuracy, and compliance

Required Qualifications

1. High school diploma or GED required
2. Minimum of 2 years of accounts payable experience
3. Strong understanding of Accounts Payable processes and controls
4. Experience processing PO and non-PO invoices
5. Ability to interpret purchase orders, contracts, and invoice documentation
6. Proficiency in Microsoft Excel and Microsoft Office applications
7. Strong attention to detail with a high level of accuracy
8. Excellent organizational, analytical, and problem-solving skills
9. Effective written and verbal communication skills
10. Ability to work independently and manage multiple priorities in a fast-paced environment

Preferred Qualifications

1. Associate or bachelor’s degree in accounting, Finance, or Business preferred
2. Experience using Oracle ERP systems for invoice processing and accounts payable transactions
3. Experience supporting corporate card or employee expense management programs
4. Knowledge of SOX compliance and internal financial controls
5. Experience working within a corporate shared services environment
6. Familiarity with workflow and imaging systems

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.