Job#: 3038689

Job Description:

Role: Program Support Coordinator

Rate: 40-43/hr

Location: Onsite in Greeley, CO (80634)

Contract Duration: 12+ Months

Overview

The Program Support and Communications Coordinator (Coordinator) will support the Digital Core (SAP S/4HANA) Deployment Program across Shale & Tight (S&TB), with a primary focus on on-site logistics, training coordination, and business-facing communications in Greeley, Colorado.

Key Responsibilities

On-Site Event & Logistics Coordination

•      Serve as the primary on-site support resource in Greeley for program events, meetings, and training sessions

•      Arrive early to prepare rooms and ensure full readiness before session start

•      Partner with facilities and A/V support teams to set up, test, and troubleshoot equipment

•      Coordinate logistics including room setup, materials, signage, and catering/meals

•      Proactively resolve day-of issues (A/V, room conflicts, materials, attendance gaps)

•      Provide a positive, professional on-site presence as a key point of contact for participants and stakeholders

Training Coordination & Deployment Support

•      Coordinate end-to-end logistics for high-volume, multi-session training delivery, including:

•      Room scheduling and management

•      Trainer coordination (scheduling, readiness, support)

•      Training materials preparation and distribution

•      Attendance tracking and reporting

•      Manage concurrent training sessions across roles, locations, and schedules

•      Provide on-the-ground support during training delivery to ensure sessions run smoothly

•      Partner with training and change management teams to support readiness for key deployment milestones

Change Management & Communications

•      Develop clear, business-facing communications that help end users understand what changes mean for them

•      Create compelling, story-driven PowerPoint presentations for leadership and stakeholder audiences

•      Translate complex technical and process information into simple, actionable messaging

•      Develop and manage communications across channels, including:

o  Email communications and announcements

o  Newsletters and program updates

o  SharePoint content and file management

•      Maintain organized, up-to-date content across Microsoft Teams and SharePoint repositories

•      Ensure communications align with program messaging and utilize established brand/toolkit guidelines

Program & Administrative Support

•      Coordinate workshops and meetings (agenda development, scheduling, logistics, pre-reads, notes, and action tracking)

•      Manage program mailbox and facilitate timely responses to stakeholder inquiries

•      Support tracking of activities, actions, and deliverables

•      Assist with onboarding/offboarding coordination

•      Collaborate across deployment teams and stakeholders to ensure alignment and execution

Experience, Capabilities & Skills

Required

•      Background in Change Management, Communications, Organizational Psychology, or a related field, preferably supporting transformation or deployment initiatives

•      Strong writing and storytelling skills, including development of PowerPoint presentations for business audiences

•      Proven ability to translate complex information into clear, end-user-focused messaging

•      Highly organized and self-directed, with the ability to manage multiple priorities and meet deadlines

•      Ability to take direction and independently develop deliverables with minimal oversight

•      Strong interpersonal skills with a friendly, approachable, and customer-focused mindset

•      Ability to work effectively across a distributed team spanning multiple locations

•      Demonstrated flexibility and adaptability in a fast-paced, evolving environment

Preferred

•      Experience supporting training deployments or large-scale program rollouts

•      Experience with on-site event coordination and A/V troubleshooting

•      Familiarity with SAP or enterprise system deployments

•      Experience with Microsoft Teams, SharePoint, and collaboration tools

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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