Job#: 3040612

Job Description:

Position Summary

The Administrative Assistant Specialist provides advanced administrative support to executive-level leaders within the Federal business. This role requires a high degree of professionalism, discretion, and independent judgment. The position supports complex administrative functions, manages competing priorities, and coordinates projects and activities under general supervision.

Key Duties and Responsibilities

Duties include, but are not limited to:

· Provide comprehensive administrative support to executive-level leaders within the Federal business.

· Access, organize, maintain, and safeguard confidential and sensitive company information.

· Manage and maintain executive calendars, ensuring schedules are accurate, prioritized, and up to date.

· Coordinate and manage executive travel arrangements, including all logistical details.

· Screen calls, emails, and requests; respond or redirect on behalf of executives as appropriate.

· Prepare, edit, and proofread correspondence, reports, presentations, and other business materials.

· Utilize advanced knowledge of Windows and Microsoft Office applications (Word, Excel, PowerPoint, Outlook), as well as business unit–specific systems and tools.

· Apply strong writing, analytical, and problem-solving skills to support business operations.

· Effectively respond to shifting and competing priorities in a fast-paced, complex environment.

· Deliver exceptional customer service to internal and external stakeholders.

· Maintain strong organization, time management, and attention to detail.

· Support and manage assigned projects with oversight from the supervisor.

· Perform general office duties and meet the physical requirements of the role.

· Perform essential functions with or without reasonable accommodation.

Required Qualifications

· Minimum of 4 years of administrative experience.

· Bachelors Degree

· 4 yrs experience with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Preferred Qualifications:

· Ability to independently handle most routine and complex administrative responsibilities.

· Experience addressing common issues within the role, while seeking guidance for new or out-of-scope assignments.

· Proven ability to manage projects and assignments with general supervision.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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