Job#: 3042917

Job Description:

Location: Birmingham, Alabama (Hybrid)

We are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to senior leaders. This role requires organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment. This individual will serve as a trusted partner to executive leadership by managing complex calendars, coordinating travel, preparing executive communications, and supporting strategic initiatives.

• Manage complex executive calendars, meetings, and scheduling priorities.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Prepare, edit, and proofread executive correspondence, presentations, and reports.
• Handle confidential and sensitive information with discretion.
• Serve as a liaison between executives, internal teams, and external stakeholders.
• Plan and coordinate executive meetings, events, and special projects.
• Support project tracking and ensure timely completion of deliverables.
• Utilize Microsoft Office and other business tools to support executive operations.

• 3+ years of experience supporting General Manager, Director-level, or higher leadership.
• Expert-level proficiency in Microsoft Outlook, including complex calendar management.
• Experience coordinating executive travel and managing expense reporting.
• Proficiency in Microsoft PowerPoint and Excel.
• Strong executive written and verbal communication skills.
• Demonstrated ability to manage confidential and sensitive information with discretion.
• Strong organizational, prioritization, and multitasking skills.
• Ability to work independently and exercise sound judgment in a fast-paced environment.

• Associate's or Bachelor's degree in Business Administration, Communications, Management, Office Administration, or a related field.
• Certified Administrative Professional (CAP) or Professional Administrative Certification of Excellence (PACE).
• Project Management certification or project management fundamentals training.
• Event Planning certification.

The anticipated assignment schedule is 4 days on-site and 1 day remote, from 8am to 5pm. The candidate must be willing to work on-site 4 days a week.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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