Job#: 3040946

Job Description:

Location: San Francisco, California (Remote)

We are looking for a highly organized and detail-oriented Administrative Support professional. This role provides calendar and administrative support to multiple function leads within an accounting organization. The position calls for someone who can build reliable systems, use judgment to prioritize competing requests, and use AI tools to stay efficient across a high volume of scheduling and administrative work. This position focuses on calendar management and administrative support, with some exposure to SOX-related administrative tasks.

• Serve as the primary administrative support for one to three executives, including complex calendar management.
• Manage and coordinate calendars for multiple function leads, resolving scheduling conflicts and prioritizing time based on shifting business needs.
• Coordinate and communicate with over 30 external partners, including consultants and auditors.
• Manage high-volume email communications with professionalism and attention to detail.
• Build and maintain systems for tracking meeting requests, action items, and recurring scheduling needs.
• Proactively identify and resolve scheduling conflicts and last-minute changes.
• Support administrative tasks tied to SOX compliance processes, such as tracking documentation and coordinating sign-offs.
• Serve as a point of contact for calendar-related questions and requests.
• Use AI tools to streamline scheduling and administrative workflows.

• Highly detail-oriented, organized, and proactive with strong follow-through.
• Able to manage multiple priorities and stakeholders in a fast-paced environment.
• Strong calendar management experience supporting senior executives.
• Exceptional written communication skills, particularly via email.
• Proven track record of building systems to manage multiple stakeholders' schedules.
• Comfortable using AI tools to improve speed and accuracy.
• Ability to adapt quickly as priorities shift.
• Discretion with sensitive information.
• Comfortable working independently with minimal oversight once ramped up.

• Prior experience supporting multiple executives or leaders concurrently.
• Background from a large consulting firm where they have supported fast-paced, client-facing teams.
• Exposure to SOX compliance processes or familiarity with audit/compliance documentation.
• Experience working in a rapidly growing or fast-scaling organization.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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