Job#: 3039444

Job Description:

Location: Pensacola, Florida (Hybrid)

This position supports the Project Management function by coordinating project tasks, maintaining documentation, and facilitating communication among project teams and stakeholders. The role involves assisting in tracking project progress, preparing reports, and ensuring alignment with project plans and timelines. This individual will work closely with project managers to support the successful delivery of business initiatives.

• Support the execution of business projects by coordinating daily tasks, schedules, and deliverables.
• Maintain project documentation, including plans, status reports, and meeting notes.
• Assist in scheduling meetings, preparing materials, and tracking action items.
• Coordinate communication between project teams, stakeholders, and vendors.
• Monitor project timelines and escalate delays or issues to project managers.
• Support the use of project management tools and templates to ensure consistency and accuracy.
• Assist with data entry, reporting, and preparation of project updates for leadership.
• Ensure adherence to project standards and support compliance with governance requirements.

Education: A High School Diploma is required.

Experience: This role requires 4+ years of experience in a project coordination or administrative role. Candidates should have an understanding of project management fundamentals and delivery workflows. Experience supporting project execution in a structured, deadline-driven environment is also required.

Technical Skills: Proficiency is needed in organizing project schedules, meetings, and documentation. Candidates must have skill in tracking project tasks, milestones, and deliverables, and proficiency in using project tracking tools such as MS Project, Excel, or Smartsheet. Strong organizational skills for managing multiple priorities and maintaining accurate records are necessary, along with the ability to support communication between project teams, stakeholders, and vendors and escalate issues in collaboration with project leads.

• An Associate’s degree in Business or a related field.
• An Associate-level project management certification, such as CAPM.
• Exposure to project management principles.

This is a hybrid position with the expectation to report on campus a minimum of three days per week. The standard shift is 8:00 AM to 4:30 PM CST. Overtime is not approved for this role.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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