Project/Program Coordinator

Job#: 2025008

Job Description:

** If you are interested in applying for this role, please email your resume to Maddie Watt at [email protected] **

Job Title: Project/Program Coordinator
Client Type: Energy
Contract Length: 1 year – potential to extend
Location: San Antonio, TX – 4 days onsite, 1 day remote
Rate: up to $45/hr.
Job Description
Develops, schedules, monitors, and improves the performance in managing business area’s portfolio of capital projects. Responsible for the management and execution of external contracts, business plans, and budgets in-line with company policies and controls. Collaborates with Project Leaders and management in mitigating project/program/portfolio schedule conflicts and coordinating technical support. Performs highly complex and varied tasks requiring independent knowledge, its application to a variety of situations, as well as exercise of independent judgement and decision-making. Provides support in development of and completion tracking action items and process improvement efforts. Acts as a liaison within the Client’s staff, and externally with organizations, vendors, and elected official staff as needed to support business area.
Tasks and Responsibilities
  • Creates and maintains project, program, and portfolio schedules.
  • Monitors, tracks, and makes recommendations regarding scheduled tasks and resource conflicts.
  • Monitors and tracks project/program/portfolio performance.
  • Identifies improvements in existing processes needed to support project/program/portfolio management and maintains process documentation.
  • Oversees periodic divisional meetings required to resolve key project/program/portfolio issues.
  • Assists in development and delivery of process and/or project/program/portfolio training.
  • Develops administrative and technical reports to help facilitate completion of related tasks and improve efficiency and accuracy of resource management.
  • Develops and implements project/program/portfolio participant roles and responsibilities.
  • Develops and presents project/program/portfolio process guidelines.
  • Collaborates with Project leaders in managing project/program/portfolio schedules.
  • Performs other project and process improvement initiatives as assigned.
  • Administrator for the Project Management (PM) Database.
  • Reports portfolio schedule progress and risks to management and makes recommendations for mitigating risks.
  • Performs other duties as assigned.

Minimum Qualifications
  • Bachelor’s degree in Business Administration or related field from an accredited university or relevant work experience can be substituted in lieu of degree
  • Mid-level experience in office management or project coordination
  • Knowledge of SAP.
  • Proficient in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail, and scheduling.
  • Excellent communication skills, both oral and written.
  • Must have favorable driving record.

Preferred Qualifications
  • Master’s degree
  • Project Management experience
  • Strong reporting accuracy, attention to detail, legal reading comprehension, active listing, social perceptiveness, speaking, and writing abilities.









EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Employee Type:

San Antonio, TX, US

Job Type:

Date Posted:
April 18, 2024