Senior Proposal Manager

Job#: 2026479

Job Description:

Apex Systems, a World-Class Technology Solutions Provider, is seeking applicants for the below position on behalf of our client.  Please apply if interested and qualified.  Please note that only qualified candidates will be contacted.  
Position:  Proposal Manager
Location: This is a hybrid/remote position- majority of time position can be supported remotely but the applicant will need to come into the Fairfax, VA office as needed.
Pay Rate Range:  $150,000K +
Project Description: The Senior Proposal Manager is primarily responsible for managing complex, high-value proposals in support of the clients growth goals, strategic initiatives, and service offerings. This position is a highly visible role that works closely with executive leadership, account executives, capture professionals, solution architects, and operations/delivery managers and support staff. Duties are performed within a team environment with a focus on story-telling, quality, efficiency, excellence, and timeliness.
Day to Day Responsibilities/typical day look like:  

  • Managing assigned proposal resources, such as proposal analysts, graphic designers, technical contributors, etc.
  • Writing, editing, and/or enhancing proposal content, to include management approaches, transition plans, past performance citations, resumes, and quality plans.
  • Editing content written by others.
  • Ensuring compliance with solicitation.
  • Resolving issues or escalating to higher management as needed.
  • Coordinating among key stakeholders.
  • Mentoring more junior members of the team, such as Proposal Analysts.
  • Analyzing solicitations, developing clarifying and risk mitigation questions as needed.
  • Lead and participate in collaborative sessions to define and refine win strategy, competitive assessments, and customer pain points or hot buttons.
  • Ensure development and distribution of appropriate proposal-related documentation, including compliance matrices, adherence to style guides, annotated outlines, proposal schedules, writing guidance, and kick-off presentations.
  • Establish and maintain communications among geographically dispersed proposal teams, including subcontractors, using collaborative tools such as SharePoint, Teams, and ECS custom-developed proposal automation tools/applications.
  • Coordinate with the Contracts, Subcontracts, and Pricing managers and analysts on cost, contractual, and subcontracting proposal volumes to ensure appropriate schedules and inputs are met.
  • Author appropriate proposal sections and help design graphic concepts.
  • Work with Solution Architects and Subject Matter Experts to assist in the design of the technical solutions for the proposals, contributing as a “thought leader” for the team.
  • Review proposal content for compliance and cohesiveness.
  • Collaborate with other proposal managers to share best practices and lessons learned as well as recommend areas for improvement of ECS proposal operations and processes.
  • Envision the entire proposal, tie in the win themes, manage color reviews, run daily stand-up meetings, and recognize and mitigate risks.
  • Provide weekly status reports.
  • Perform post submission proposal closeout activities.
  • Lead win/loss debriefing review sessions.
  • 10 or more years’ experience in Federal Proposal Development.
  • Demonstrated experience managing $400M+ proposal efforts.
  • Demonstrated experience leading oral proposal presentation development.
  • Experience with leading and supporting complex proposals in the DoD, Federal Civilian, and or Intelligence Community sectors.
  • Must work well under pressure and meet deadlines.
  • Willingness and ability to learn ECS custom Proposal Automation Tools.
  • Leadership abilities, able to work with a variety of different proposal teams.
  • Excellent organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Ability to prioritize and manage a number of tasks or proposals simultaneously; able to be hands-on as well as strategic.
  • Must exhibit a positive attitude, professional and ethical behavior, and cooperative demeanor.
  • Communicate effectively with both senior executives and all ranges of proposal team members and contributors, as well as teaming partners.
  • Strategic thinker with the ability to make the complex simple.
  • Demonstrated ability to counsel and effectively influence others with and without authority; strong interpersonal skills and the ability to interface with all levels of management; ability to project a confident leadership image to peers, subordinates and executive management.
  • Exceptional skills in Microsoft Word. Minimal experience with Microsoft Excel, PowerPoint, Outlook, and Teams.
Desired Skills:
  • Bachelors Degree in English or Communications or a similar field.
  • Experience with video oral proposal presentation development.
  • Experience with Microsoft SharePoint.










EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Employee Type:

Fairfax, VA, US

Job Type:

Date Posted:
April 30, 2024