Executive Admin Assistant

Job#: 2024613

Job Description:

• Provides diversified administrative support to the leader including scheduling, travel arrangements, and coordination of meetings. 
• Serves as a liaison to internal and external stakeholders and interacts with the most senior leaders in the market.
• Prepares confidential and sensitive documentation and correspondence which may be distributed to various internal and external stakeholders.
• Prepares presentations within PowerPoint while sourcing information from other systems and/or databases (i.e. Excel, Word, etc.). Edits and proofreads complex documents for accuracy.
• Effectively formats and manipulates data within Excel while creating and using a variety of formulas.
• Schedules appointments, answers phone calls and provides information to callers; composes and types correspondence; reads and routes incoming emails and other forms of communication. 
• Maintains frequently changing calendar(s) and extensive contact lists.
• Consistently follows through on deadlines and projects, taking initiative on all work requests, providing status updates to managers and team as needed.
• Proactively anticipates needs and issues; recommends and takes action to proactively resolve challenges.
• Performs other duties and responsibilities as assigned.

• Undergraduate degree in Business related field or equivalent experience
• 5 or more years of experience working with senior executives
• Strong working knowledge of Word, Excel, PowerPoint, Outlook
• Demonstrated problem solving, relationship-building and interpersonal skills
• Strong verbal and written communication skills and ability to work in a team environment
• Excellent attention to detail, organization and accuracy of work
• With direction, solves problems and anticipates needs
• Proven problem-solving skills with the ability to prioritize in fast-paced, high-pressure environment
• Demonstrated personal leadership
• Handles confidential information with discretion

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.