Executive Administrative Assistant

Job#: 2025912

Job Description:

Apex is seeking an Executive Assistant to support our clients senior IT leaders. The position requires a mature, diligent and highly organized person with the desire and ability to provide exceptional support in a fast-paced environment. The successful candidate will have strong business skills and the ability to prioritize effectively, with 8+ years of experience supporting C-Suite and Executive leadership in an Administrative capacity.
For immediate consideration, please send your resume to [email protected] and reference Job ID #2025912

The Executive Assistant will perform a wide range of responsibilities, ranging from routine to complex, while maintaining a calm and confident persona. This individual will:

• Ensure confidentiality on all matters
• Proactively manage complex and often fluid calendars, taking initiative to resolve scheduling issues as necessary
• Assemble and coordinate the preparation of documents
• Prepare PowerPoint presentations to be used for internal and external uses
• Manage and maintain administrative, reference and follow-up file systems
• Coordinate global travel arrangements and handles expense reports
• Coordinate and manage meetings and events, as the need arises
• Support leaders, at times, during non-standard working hours, during travel, or as company priorities deem necessary

The executive assistant will be hands-on and resourceful, possessing a strong work ethic and professional persona in addition to the following:

• Track record of outstanding achievement with a demonstrated desire and ability to proactively take on challenging work
• A strong spirit of teamwork and cooperation and a proven ability to cultivate and maintain positive working relationships with people at all levels inside and outside of the organization
• Maturity, professional demeanor and personal discretion to interact with business leaders and directors
• Independent decision making and problem-solving skills with the ability to develop solutions in a logical and systematic way
• Excellent communication skills emphasizing writing and speaking succinctly, clearly and effectively
• Excellent listening skills with a proven ability to comprehend communication
• Excellent organizational and time management skills with an attention to detail and follow-up.
• Ability to handle multiple priorities, work under time constraints, and meet deadlines
• Demonstrated ability to exercise prudent judgment involving issues of a highly confidential and sensitive nature
• Ability to maintain a positive attitude and adapt to changes in environment and responsibilities
• Dedication to continuous learning
• Proficiency in the Microsoft Office Suite (Outlook, Calendar, Word, PowerPoint, and Excel) required
• A Bachelor’s degree is preferred, but not required, with a minimum of five years of executive assistant related experience or equivalent experience.

CONTACT: For immediate consideration, please reach out to Erin Waller @ [email protected]; (513) 657-7981

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.